Administrative specialist

CODIX is an International Software company, headquartered in France, providing iMX, the unique all-in-one innovative solution for Banks, Telecoms, Utilities, Insurance companies, etc.
CODIX is a dynamic company with a rapidly expanding client portfolio (BNP PARIBAS, SOCIETE GENERALE, KBC, BARCLAYS, ORANGE, BANCO SANTANDER, SILICON VALLEY BANK, BOUYGUES TELECOM, EUROFACTOR, EULER HERMES, COFACE, ATRADIUS, etc.) and worldwide presence with its 13 subsidiaries on 4 continents.
WE ARE LOOKING FOR:
Administrative specialist
Primary responsibilities:
• Enter, maintain and store employees` database
• Compile and maintain the personal files of the employees
• Prepare labor contracts and supplementary agreements
• Prepare contract termination documents, calculation and entry of period of service
• Prepare all other documents related to the employment legal relations - official notes, certificates,
issue of employment record and retirement documents
• Prepare and provide written and verbal reports on personnel and all related to employment issues, at the request of the company's management
• Comply with the instructions and regulations for handling and storage of personal data
• Comply with all requirements stated from the Labor Code, the Health and Safety at Work Law, the
Regulation on Internal Labor Order and the individual contract, related to their activities
• Monitor the changes in the current labor legislation and apply their implementation
• Keep confidentiality on remuneration payments
• Monitor incoming invoices and their entry in the bank, monitor bank transfers
• Use technical resources and software products to support his/ her activities
• Issue invoices
• Support the training of new colleagues
• Maintain the documentation related to their immediate responsibilities in perfect, up-to-date and reliable condition
Requirements:
• Master or Bachelor's degree
• Over 3 years proof work experience on the same position
• Good command of MS Word, Excel and PowerPoint, in particular good sense and skills of formatting and editing documents
• Fluent in English
Desired skills:
• Ability to handle multiple assignments
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Good knowledge of the normative acts related to handling and storage of internal documentation, Personal Data Protection Act
• Knowledge of French is an advantage
We offer:
• Competitive remuneration package and other benefits
• Friendly working environment with international working standards
• On-boarding and further trainings
• Continuous investment into your professional development
• Unique career opportunities in a rapidly growing international company
• Possibility to work from home
Please, send your resume and cover letter in English specifying explicitly the position reference.
Only shortlisted candidates will be contacted. Please note that your personal data is to be used for recruitment selection purposes only.