Secretarial and administrative support

You will be responsible for:
* providing full secretarial and administrative support to the logistics team to ensure the smooth running of the department operations, e.g. preparing customs documents, checking invoices and paying close attention to details,..
* providing guidance in financial operations and documents while collaborating with our accounting team.
* filing, organising, compiling and coordinating electronic data and documents.
* managing and maintaining metadata of the project-specific databases.
* coordinating and processing project-specific documentation as well as monitoring dates.
* ensuring a trouble-free and economical document flow.
* creating evaluations on the status of the documentation progress.
* participating in consultations and online meetings regarding the above mentioned topics.
Profile:
Required:
a Bachelor’s degree or several years of experience in a similar position.
OR
* Previous experience as an administrative assistant (minimum 2 years)
* A very good knowledge and proficiency in MS Office, in particular MS Excel (experience in using advanced Excel functions like pivot tables, advanced formulas, etc is of particular importance)
* Fluency in English (spoken and written)
* Experience in document control
* An analytical and summarising attitude.
* Strong problem-solving skills and close attention to detail.
Desired:
Very good communication and teamwork, initiative and dedication.
Very structured and accurate way of working and the ability to prioritise work.
A proactive attitude, taking the initiative and being well organised.
We offer:
* A competitive salary relative to experience and qualifications
* A hybrid way of working or remote.
* An international working environment with a leading firm.
* On the job training and professional development.
* A motivating and multicultural environment.