Senior Executive Assistant

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and eight platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

We are looking for an experienced Executive Assistant, who will provide an administrative support to several senior managers, including Group COO. Will free up time for senior managers by providing administrative, clerical, gatekeeping and logistics support. Will administer and help coordinate, programs, projects and events to support the goals of the Senior Leadership Team.

Main Responsibilities:

• Organize travel arrangements in coordination with or without our travel platform


• Visas formalities, applications and follow up


• Ensure accurate diary management / Outlook access


• Organize and prepare internal and external meetings for between 10 and 200 persons


• Check, approve and keep reporting of travel expenses for all direct reports


• Organize annual business meetings, seminars and customer meetings for the platforms (Coffee, Freight, Sugar, HR IT and EG/Extended EG /SLT Meetings)


• Administrative and back office tasks (greeting visitors, correspondence, calls, in charge of the Executive Directory, back up for the manager, maintaining a platform of communication within the team and with the reception)

Experience:

• 3-5 years of experience as Administrative assistant of high level executives


• Experience in a Global structure


• Deep and varied experience at event/seminar logistics/coordination/administration


• Experience in Outlook / Excel / Powerpoint (basic) / Workday (plus)/ Concur (plus)


• Fluent in English. French is a plus

Other Skills:

• Adaptable, flexible and resourceful


• Able to keep deadlines and manage peak of activities


• Good at setting priorities and working autonomously


• Performance driven and accountable 


• Complex travel arrangements requiring detailed planning and thorough anticipation


• Ability to think out of the box is inherent to the job.  The tasks and assignments change constantly, involve many different people based all over the world with a wide variety of questions and requests.  


• Must anticipate challenges and spot bottle necks before they occur; propose solutions rather than bring up problems

What we offer:

• 25 annual paid days


• Additional medical insurance


• Life Insurance


• Yearly performance evaluation plan


• Food vouchers


• Transportation allowance


• Multisport card

Only shortlisted applicants will be contacted. Your personal data will be treated as confidential and will be protected according to the Bulgarian Data Protection Legislation and the General Data Protection Regulation 2016/679 (GDPR).