Project Management Support Officer

Project Management Support Officer
An exciting opportunity has arisen for the role of Project Management Support Officer to join our dedicated Energy Unit, working on large energy infrastructure projects. You will primarily be involved in supporting on projects from the proposal (Win) stage through the delivery phase (Do).
The role will also help support the role out of our new ERP system called Connect Business which is based on a core platform supplied by Deltek. Part of your role will be to support our Project Managers in the new system.
As a Project Management Support Officer, you will be providing support to multiple Project Managers (PMs).
Your day to day activities will include:
• Ensuring that projects are setup and managed in accordance with Mott MacDonald company policies and procedures.
• At Win stage:
raising relevant e-Forms at the Win stage, ensuring prospect is accurate and status updated and maintained until either won or lost. Ownership of project through Win stage until closed.
Input of resource labour for a proposal using global placeholder resources (From the CTR developed by the Bid Manager)
• At Do Stage:
raising e-Forms at Do stage;
setting up the work breakdown structure in Connect and populate probably based on spreadsheet data from PM.
Maintaining projects including supporting the monthly progress evaluation routine with PM. Update project to reflect Change as discussed with PM.
Develop and maintain project progress reporting
Tracking WIP, invoicing and debt and payments to sub-consultants
Responsible for baselining projects on Connect Business as requested by the PM
Possibly management of smaller / low risk projects (such as secondments)
Raising invoice applications where necessary, as instructed by the PM
Using Connect (and other systems) to preparing internal and external monthly progress reports.
Document control and deliverables management
• Other project management support duties / admin as specified by the project/programme manager on a case by case basis
• Developing your expertise to act as a Connect expert user and act as a point of contact for queries.
Our team of professionals provides cost-effective and innovative engineering solutions for the Energy businesses. We’re looking for a Project Management Support Officer to join our team to continue this good work.
The chosen candidate must have:
• Working experience in a similar position (e.g. project administration)
• An ability to learn new, complex systems quickly.
• Experience of working with project management / financial systems
• Experience working with large sets of data, (strong excel skills) and manipulating data – dashboards, pivot tables
• Experience in the timely and accurate preparation of financial information often to tight timescales.
• Experience building relationships and ensuring effective communication with all parties
• Pro-active problem-solving mentality with proven experience
• Excellent interpersonal skills with proven ability to work effectively as part of a multi- disciplined team
Desired:
• Understanding / experience of basic financial concepts – WIP, debt, profit, ROCE
• A degree or equivalent in a relatable subject business / project management / management
• Proficiency in English
Equality, diversity and inclusion
Equality, diversity, and inclusion (EDI) are at the heart of our organisation. We promote equal opportunities and have several initiatives to create an inclusive workplace culture; Our dedicated inclusive recruitment page provides more information on our efforts and recognitions.
If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to apply or attend an interview, please contact us and we will talk to you about how we can assist.
Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.