Office Manager

Key Responsibilities:

The selected candidate will join Resolute Asset Management in our very central Sofia office and will handle all organizational and administrative duties related to the management of the office and the team.

Role Summary

Positive and dependable individual with at least 3 years of experience in administrative support capacities. Extremely competent at organizing business trips,ordering supplies, maintaining equipment, maintaining files and databases and managing general office appearance. Well-organized to handle accounts payable and receivables and generate expense reports. Experience with basic accounting and payroll procedures is highly desirable. A good balance of flexibility, perceptiveness and self-awareness will be an excellent blend in terms of the soft skills required to be successful at this role.

Responsibilities

Administrative duties

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stocks of office supplies and place orders when necessary
• Arranging in-house and external events
• Organising and storing paperwork, documents and computer-based information
• Photocopying, printing and binding various documents on behalf of other colleagues
• Maintain contact lists

Expense management

• Support budgeting and bookkeeping procedures
• Prepare regular reports on expenses and office budgets
• Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs
• Responsible for managing relevant purchase orders, AP/AR accounts, liaising with Group Finance Director and third-party accounting associates to ensure expense documents are properly handled as per company and state requirements

Support to senior management

• Responsible for extensive diary and travel management for Partner and Country Director
• Manage travel and accommodation arrangements as well as other appointments for employees of the company
• Submit timely reports and prepare presentations as assigned
• Handling sensitive and confidential information

Human resources and Payroll support

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Create and update records and databases with personnel, financial and other data
• Assisting with all aspects of recruitment and payroll procedures
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation and instruct newly hired employees as per Bulgarian Labour Code and all other laws regulating the matter
• Submit and manage client invoicing

Ideal Candidate Qualifications

• Experience in a similar position and /or in administrative skills in an international environment
• Undergraduate degree in any discipline
• Excellent organization and interpersonal skills
• Fluent in English and Bulgarian. Other languages will be considered beneficial
• Excellent knowledge of Microsoft Office applications (Excel, PowerPoint, Word, Outlook)
• Strong customer service skills
• Attention to detail
• Ability to work autonomously

About Resolute:

Resolute Asset Management, founded in 2010, is the leading global asset manager and advisor on real estate and real estate loans. We operate across 10 different countries through Europe and UAE.