Office Coordinator and Receptionist

BIC® products are recognized all over the world for their quality, safety, affordability and ease of use. The ballpoint pen, the pocket lighter, and the shaver are all part of the daily lives of millions of consumers. These products make BIC® an iconic international brand, present in more than 4 million retail outlets in more than 160 countries around the world.



BIC’s founder, Marcel Bich, understood that to succeed, BIC needed hands-on team members who were willing to take measured risks and assume responsibility for their role in a team. Today, we provide our more than 15,000 team members in 61 countries with the opportunity to invent BIC’s future – together – while honoring our past achievements. We are committed to our team members’ development and empower those who wish to discover different areas of our business or acquire international experiences.

• 1 year working experience. Experience within an office assistant role is essential


• Fluent in English, another language a plus


• Excellent knowledge of the Pack Office


• Dynamic multi-tasker


• Availability and sense of service, responsiveness


• Proficient in all forms of communication


• Highly organized, great time management skills


• Ability to demonstrate excellent attention to detail, accuracy and rigor


• Ability to work individually and as part of a team with minimal supervision


• Flexible


• able to act without guidance.


• Sense of diplomacy

• Supporting Director and the Management team of GBS Sofia with external stakeholders, senior management and visitors


• Planning, coordinating and managing and setting up meetings


• Drafting administration policies and implementing new procedures


• Calendar and inbox management


• Ensuring actions and information requests are followed up appropriately


• Regular handling of confidential and sensitive information with upmost discretion


• Act as the point of contact among GBS Managers, employees, clients and other external partners


• Manage information flow in a timely and accurate manner


• Make travel and accommodation arrangements


• Format information for internal and external communication – memos, emails, presentations, reports


• Responsible for a broad scale of facility management tasks and reception desk activities


• Ensure a high quality receptionist service by welcoming and assisting visitors


• Distribute correspondence


• Coordinate the complete mail flow and collect and distribute parcels


• Order inventory, e.g. office supplies, drink, etc; see to it that machines are always filled


• Order lunches upon request


• Maintain security by following procedures, monitoring logbook


• Schedule meetings and conference rooms, prepare them and keep them tidy


• Create PO/PR‘s upon request and Support with filing

At BIC, we care about giving our employees everything they need to perform their best. To help
you stay safe, healthy and content, we ensure the following: