Office Coordinator and Receptionist

BIC is a world leader in stationery, lighters and shavers. For more than 75 years, the Company has honored the tradition of providing high-quality, affordable products to consumers everywhere. Through this unwavering dedication, BIC has become one of the most recognized brands and is a trademark registered worldwide. Today, BIC products are sold in more than 160 countries around the world and feature iconic brands such as Cello®, Conté®, BIC FlexTM, Lucky Stationery, Made For YOUTM, Soleil®, Tipp-Ex®, Wite-Out® and more. In 2019, BIC Net Sales were 1,949.4 million euros. The Company is listed on “Euronext Paris,” is part of the SBF120 and CAC Mid 60 indexes and is recognized for its commitment to sustainable development and education. It received an A- Leadership score from CDP.

BIC Services Sofia EOOD

София

Office Coordinator and Receptionist

BIC® products are recognized all over the world for their quality, safety, affordability and ease of use. The ballpoint pen, the pocket lighter, and the shaver are all part of the daily lives of millions of consumers. These products make BIC® an iconic international brand, present in more than 4 million retail outlets in more than 160 countries around the world.

BIC’s founder, Marcel Bich, understood that to succeed, BIC needed hands-on team members who were willing to take measured risks and assume responsibility for their role in a team. Today, we provide our more than 15,000 team members in 61 countries with the opportunity to invent BIC’s future – together – while honoring our past achievements. We are committed to our team members’ development and empower those who wish to discover different areas of our business or acquire international experiences.

1 year working experience. Experience within an office assistant role is essential

Fluent in English, another language a plus

Excellent knowledge of the Pack Office

Dynamic multi-tasker

Availability and sense of service, responsiveness

Proficient in all forms of communication

Highly organized, great time management skills

Ability to demonstrate excellent attention to detail, accuracy and rigor

Ability to work individually and as part of a team with minimal supervision

Flexible

able to act without guidance.

Sense of diplomacy

Supporting Director and the Management team of GBS Sofia with external stakeholders, senior management and visitors

Planning, coordinating and managing and setting up meetings

Drafting administration policies and implementing new procedures

Calendar and inbox management

Ensuring actions and information requests are followed up appropriately

Regular handling of confidential and sensitive information with upmost discretion

Act as the point of contact among GBS Managers, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Make travel and accommodation arrangements

Format information for internal and external communication – memos, emails, presentations, reports

Responsible for a broad scale of facility management tasks and reception desk activities

Ensure a high quality receptionist service by welcoming and assisting visitors

Distribute correspondence

Coordinate the complete mail flow and collect and distribute parcels

Order inventory, e.g. office supplies, drink, etc; see to it that machines are always filled

Order lunches upon request

Maintain security by following procedures, monitoring logbook

Schedule meetings and conference rooms, prepare them and keep them tidy

Create PO/PR‘s upon request and Support with filing

At BIC, we care about giving our employees everything they need to perform their best. To help
you stay safe, healthy and content, we ensure the following: