What You Will Be Doing:

• Handling incoming mails and other communications


• Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders


• Maintains stock of supplies (inventory, office equipment) by anticipating work requirements, ordering supplies, and distributing supplies where necessary


• Interacts with visitors, and vendors


• Sorts and distributes incoming mail


• Arranges meetings by reserving rooms and managing refreshments


• Types correspondence, meeting notes, and forms among other documents


• Photocopies, scans, and files appropriate documents


• Edits documents for accuracy


• Maintains accurate records and enters data


• Assists with organising events when necessary


• Conducts research and compiles data


• Signs for delivered packages and distributes them to the appropriate recipient


• Assists in setting up new employee accounts


• Maintains financial database records


• Answers employee questions and confirms employee’s orders


• Keeps management informed by reviewing and analysing special reports; summarising information; identifying trends


• Contributes to team effort by accomplishing related results as needed

What Makes You Stand Out:

• Experience in supply management, tracking budget expenses, delegation, staffing, promoting process improvement, inventory control


• Experience as an office assistant or in related field


• Ability to write clearly and help with word processing when necessary


• Warm personality with strong communication skills


• Ability to work well under limited supervision


• Great communication skills


• Attention to detail and problem solving skills


• Strong organisational skills with the ability to multi-task


• Reporting Skills


• Fluent English (written and spoken)


• MS Office pack