WE ARE LOOKING FOR MORE MATES

Office Assistant

A bit about your future role...

• Coordinate office activities and operations to secure efficiency and compliance to company policies;


• Acting as a Personal Assistant to the CEO;


• Supervise office supporting staff (cleaning, driver, etc.) and divide responsibilities to ensure quality service;


• Manage agendas/travel arrangements/appointments etc. for the upper management;


• Manage phone calls and correspondence (e-mail, letters, packages etc.);


• Create and update records and databases with personnel, financial and other data;


• Track stocks of office supplies and place orders when necessary;


• Submit timely reports and prepare presentations/proposals as assigned;


• Assist colleagues whenever necessary;


• Welcoming guests and visitors;


• Coordinating the use of conference rooms and office equipment;


• Managing office budget


• Dealing with correspondence and negotiation with external providers and suppliers


• Preparing, monitoring and analyzing excel tables for different administrative purposes

The qualities, experience, and skills we are looking for...

• Previous professional experience on a similar position would be consider as an advantage;


• Proven experience in providing office administrative services would be consider as an advantage;


• Excellent English skills, ability to prepare and handle high quality and professional materials in English;


• Ability to work well under low supervision and to initiate and progress various activities and tasks in an independent way;


• Extremely organized with high attention to details;


• Proactive, ready to help and support others' work;


• Communication skills - interactive, helpful and friendly;


• Discretion and trustworthiness in terms of highly confidential information;


• An expert knowledge of standard software packages;


• Very good organizational skills, able to prioritize under pressure, do follow-ups;


• Diligent and loyal, quick and effective, responsible, with a “can-do” attitude;